| The Society of American Military Engineers |
|
| | Events | Board | K-12 | Young Members | Sustaining Members | Links | SAME | Join | Home | |
| Joint SAME & HQ AETC Base CE Conference Events |
|
| Info
| Schedule
| Sponsorships
| Lunch Reservations
| Exhibits
| Pay
| Cancel/Change | | Speaker | Hotels | Map | RAFB Access | Dress | POCs | |
| General Information | (back to top) |
|
During the 2008 AETC Base Civil Engineering (CE) Conference the San Antonio Post will co-host the annual Icebreaker event on Monday, Nov 17, at the Randolph Air Force Base (AFB) Officers'
Club and the Luncheon on Wednesday, Nov 19, at the Randolph AFB Enlisted Club. NOTE - For 2008, the Icebreaker and Luncheon will be treated as two separate events. You can participate as a sponsor of the Icebreaker and/or attendee at the Luncheon to network with the AETC Base CE Conference participants. Proceeds from the events will go to support future Post/SAME young member activities. |
| Schedule | (back to top) |
The schedule of the Icebreaker & Luncheon events is as follows:
|
| Icebreaker Sponsorships | (back to top) |
ALL SPONSORSHIPS ARE SOLD OUT!!!
|
|
Post and SAME sustaining member firms and other companies/organizations will have an opportunity to sponsor a table at the Icebreaker event and meet with the "best of the best" in the military engineering discipline attending the AETC Conference. The cost of sponsorship is just $200 which includes:
Since this event is organized by for our young members, we are encouraging companies/organizations to select one of their young members (35 years old or younger) as one of their representatives at the Icebreaker. Only 40 sponsorships are available. Sponsorship requests will be accepted until Friday, Nov 7, or until sponsorships last, and will be processed in the order received. All sponsorship payments are due by Monday, Nov 10. See payment instructions and the cancellation policy below.
|
| Luncheon Reservations | (back to top) |
LUNCHEON RESERVATIONS ARE NOW CLOSED OUT!!!
|
| The joint Luncheon on Wednesday, Nov 19, at the Randolph AFB Enlisted Club will be our Post meeting for November. The Luncheon is a separate and distinct event from the Icebreaker. The cost of the Luncheon is $15/person which includes:
All luncheon reservation payments are due by Monday, Nov 10. See payment instructions and the cancellation policy below.
|
| Sponsor Exhibit Tables | (back to top) |
| Each sponsor will have a 6 foot table for their Company display at the Icebreaker. No upright or wall-mounted display will be allowed! Only marketing materials, brochures, promotional items, etc. are permitted for the display tables. Companies can use their own table covers/draping with their company logo if desired. "Small" brochure holders can be used on the table as long as they do not block the view of other table displays. Sponsors will draw a number for their table assignments/locations when checking in on Monday, Nov 17. As noted above, setup for sponsored tables starts at 4:00 pm.
|
| Payments | (back to top) |
| These joint Post-AETC events are "pay in advance" events. We MUST receive your payments for your sponsorships and luncheon reservations no later than Monday, Nov 10. Payment may be by credit card (through the Post PayPal account) or check. You will receive payment instructions by when your sponsorship or reservation request is processed and confirmed. Please refer to the Cancellations/Changes Section for related information.
|
| Cancellations/Changes | (back to top) |
| Cancellations for sponsorship or luncheon reservations will only be accepted until the reservation due date of Friday, Nov 7. After Nov 7, all reservations are final. Only substitutions are allowed after that date. You are financially responsible for any sponsorship or reservation requests made and not cancelled by the deadline. You may cancel or make changes to sponsorships/reservations by sending an email to aetc-change@same-satx.org. Please insert "AETC Event Change" as the email subject/title and include in the body of the email specific details about the cancellation/change requested.
|
| Speaker | (back to top) |
| Our speaker for the Wednesday, Nov 19, joint Luncheon will be Col Mark Correll, the new HQ AETC Civil Engineer (A7C). His presentation will be on the "AETC Stakeholders Report: Projected Future Programs."
|
| Hotels | (back to top) |
| Click HERE for a list of hotels in the vicinity of Randolph AFB where the events will be held. This list is for information only and is not an endorsement of any of them by hosts of the events.
|
| Directions to Events | (back to top) |
| Click HERE for a map showing the locations of the Enlisted and Officers' Clubs on Randolph AFB where the events will be held.
|
| Randolph AFB Access | (back to top) |
| Base access requires a DoD-decaled vehicle and/or a DoD identification card or inclusion on a visitors' list at the entrance gates. Visitors must enter through the Main Gate or West Gate ONLY—No other Gates are authorized. We will provide the Security Forces a list of all attendees with reservations for the events to assist you with access should you not have the required DoD identification. Note: There is a Randolph AFB inspection scheduled for the same week of the HQ AETC CE Conference so you can expect delays getting on the Base. For those without DoD decals and identification cards, we will need the vehicle make, model and license plate for the vehicle being used AND the driver’s license number for the list.
|
| Dress | (back to top) |
| Dress for the events will be business casual for the Nov 17 Icebreaker and business attire for the Nov 19 Luncheon. The military Conference attendees will be in civilian business casual for the Icebreaker and in the uniform of the day for the Luncheon.
|
| POCs | (back to top) |
|
For questions or more information, you can contact:
|